FAQs: Publishing on EDIS
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How do I publish something I've written on EDIS?
EDIS is a collection of official UF/IFAS publications. The publishers are the academic departments and the Extension Program Areas. In order to be on EDIS, a publication must:
- have been peer-reviewed by internal and external reviewers, and be approved for publication by Department Chair, Center Director (if applicable) and Extension Program Leader.
- be supported by a current member of the faculty of one of the departments in the UF Institute of Food and Agricultural Sciences (IFAS).
- be reviewed or revised at least once every three years.
- be entered into the EDIS publication database using the EDIS Authoring Tool
EDIS editorial staff housed within the departments work with authors to provide assistance with the publication process. For additional information please contact the ICS editor assigned to your department.
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What is a Digital Library Number (DLN)?
The DLN is the Digital Library Number assigned to IFAS publications for storage in the EDIS publication management system. It is the filename which appears at the end of the URL for an EDIS publication, and is the number which is used for ordering print-on-demand copies. Some departments have also begun using the DLN as an IFAS Publication Number (IPN) to keep things simple. DLN prefixes historically have been assigned by IFAS Information Technology during the planning stage of a document, and are not an official indicator of the content of a document or the department of origin. The title footnote on the publication itself should be considered the official source of information about a publication's origin and history.
Publications in EDIS may be found with DLN numbers beginning with the following prefixes:
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4H -- 4-H
AA -- Agricultural Extension Agent AC -- Alternative Crops AE -- Agricultural Engineering AG -- Aquatic Weed Guide AN -- Animal Science AS -- Agricultural Safety BI -- Beneficial Insects CD -- Community Development CG -- Citrus Pest Management Guide CH -- Citrus Handbook CN -- Commercial Nursery CR -- Center for Natural Resources CV -- Commercial Vegetable Production DDIS -- Diastance Diagnostic Information System DH -- Disaster Handbook DS -- Dairy Science EB -- FEES Energy Brochures EH -- Energy Handbook EL -- Environmental Landscaping EP -- Environmental Horticulture FA -- Fisheries and Aquatic Sciences FE -- Food and Resource Economics FR -- Forestry Resources and Conservation FS -- Food Safety FW -- Florida Weeds FY -- Family Youth and Community Sciences GC -- Gulf Coast REC HE -- Home Economics (now FYCS) HR -- Human Resources HS -- Horticultural Sciences IG -- Insect Management Guide IN -- Entomology and Nematology IT -- Information Technology LH -- Florida Lawn Handbook MB -- Microbiology and Cell Science MG -- Master Gardener MV -- Minor Vegetables NFREC -- North Florida REC NG -- Nematode Management Guide OA -- OSHA PD -- Program Development PG -- Plant Disease Management Guide PI -- Pesticide Information Office PP -- Plant Pathology PS -- Poultry Science RH -- Rice Handbook RM -- Marketing SC -- Sugarcane Handbook SD -- Specialist Directory SG -- Sea Grant SN -- Sales SR -- Services and Resources SS -- Soil and Water Sciences ST -- Southern Trees TR -- Tropical REC UW -- Wildlife Resources VH -- Vegetable Handbook VM -- Veterinary Medicine WC -- Writing and Communication WG -- Weed Management Guide WI -- Water and Irrigation WO -- Woody Ornamentalist WQ -- Water Quality XC -- Dooryard Citrus |
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What is an IFAS Publication Number (IPN)?
The IFAS Publication Number is a reference number assigned to official, UF/IFAS supported publications. New IFAS publication numbers are usually assigned to a document as part of the communications review. Please contact your ICS editor for specific instructions. Publications fall into three general categories:
Fact Sheet:
A brief (usually 8 pages or less) document providing a summary or general overview of one topic
or the results of specific activities. They are usually suitable for a general audience.
Fact sheets bear numbers with department prefixes, such as "FCS" for Family, Youth and Community
Sciences, "WEC" or "SS-WEC" for Wildlife Ecology and Conservation. When searching by IFAS
publication number for a specific fact sheet, enter the prefix and number without dashes or
spaces. (e.g., enter "FCS8728SP" for Fact Sheet FCS-8728-Sp: "Buena Nutrici??n para la Salud
Oral")
Circular:
Usually longer than Fact Sheets, Circulars provide detailed information about one subject. They
are usually suitable for a general audience but may be more technical than a fact sheet.
A Circular may be broken up into multiple fact sheets for display on EDIS, but may also be
available in as a single print publication. When searching by IFAS Publication Number for a
specific circular, enter "CIR" and then the number without punctuation or spaces. (e.g., enter
"CIR879" for Circular 879: "Bobwhite Quail Production")
Bulletin:
Bulletins cover a broad subject area and usually contain more technical information. Bulletins
are in origin publication of the Agricultural Research Station. When searching by IFAS
Publication Number for a specific bulletin, enter "BUL" and then the number without punctuation
or spaces. (e.g., enter "BUL846" for Bulletin 846: "Mole Crickets in Florida")
For Sale Publications:
Publications available for sale through the IFAS Bookstore
have publication numbers beginning with the prefix "SP". When searching by IFAS publication
number for a specific for sale publication, enter "SP" and number without dashes or spaces.
(e.g., enter "SP191" for SP-191: "A Guide to Environmentally Friendly Landscaping: Florida Yards
and Neighborhoods Handbook")
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Which elements of a custom PDF are required?
A custom PDF requires the same elements as the pdfs generated by the EDIS Authoring Tool. The only difference is that the person creating a custom pdf must ensure that the pdf follows IFAS publication guidelines, whereas the Authoring Tool does this automatically. The essential requirements are as follows, and should match the information entered into the EDIS database:
- Current UF/IFAS wordmark in prominent position. Typically in upper left hand corner of fact sheets, but may be on the title page, title page verso, or colophon of book length publications.
- Publication Number. Typically in the upper right hand corner for ease of reference.
- Publication history. A current date of publication must be in evidence on the publication. Publications with dates more than three years in the past may not be entered onto EDIS.
Additional requirements of custom pdfs are technical in nature:
- must be less than 15 MB in size (negotiable, contact IT if this is an issue)
- non-system fonts should be embedded in the pdf. PDFs generated from Word Perfect are especially problemmatic.
The following are not required, but recommended for custom PDFs
- Active hyperlinks. One advantage custom PDFs have over the EAT-generated pdfs is that the Authoring Tool does not create PDFs with live hyperlinks. A pdf with hyperlinks is likely to rank better with search engines and be more useful to readers.
- Standard page size. It is possible to create pdfs that do not have standard page sizes. Please consider carefully before deviating from an 8-1/2 by 11 format.
