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Publication #FCS9204

Planning, Conducting, and Evaluating the Community Leadership Program1

Elizabeth B. Bolton2

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Below is a briefe description and table of contents for this document.

Table of Contents


Section 1 Program Development
Section 2 The Role of the County Faculty Member
Section 3 Planning Guide
Section 4 The Advisory Committee as Part of the Community Leadership Program
Letter 1, to Advisory Committee Members for First Meeting Identifying Existing and Potential County Leaders
Attachment 1, Advisory Committee Meeting Agenda
Attachment 2, Schedule of Meetings
Letter 2, to Advisory Committee Members After Initial Meeting
Attachment 3, Participation Selection Checklist
Section 5 Program Budget
Budget Worksheet
Section 6 Class Organization
Four Methods of Identifying Community Leaders
Summary of Leader Identification Procedures
Letter 3, to Potential Participants
Letter 4a, to Opening Ceremony Invitation, Participant
Letter 4b, to Opening Ceremony Invitation, Participant
Letter 5, to Opening Ceremony Speaker
Letter 6, to Opening Ceremony Invitation to VIP Guests
Letter 7, to Advisory Committee Members Announcing Opening Ceremony
Attachment 4, Class Roster Information Sunshine County
Letter 8, to Selected VIPs On Class Progress
Attachment 5, Attendance Roster
Attachment 6, Trophy Shop Order
Letter 9, to Graduation Invitation to Class Participants
Letter 10, to Graduation Speaker
Letter 11a, to Graduation Invitation to VIPs who Attendeded Opening Ceremony
Letter 11b, to Graduation Invitation to VIPs who did not Attend Opening Ceremonies
Letter 12, to Graduation Invitation to Class Instructor
Letter 13, to Graduation Invitation Advisory Committee Members
Attachment 7, Program for Opening Ceremony
Attachment 8, Program for Graduation
Attachment 9, Physical Arrangement for Opening Ceremony and/or Graduation
Section 7 Publicity and Media Package
Section 8 Meeting Preparartion
Attachment 10, Classroom Arrangement
Section 9 Resource Directory
Section 10 Data Collection and Evaluation
Record of Local Contributions Sunshine County
Attachment 11, Sunshine County Leadership Development Program
Section 11 Alumni Activities
Participant Recommendations


Citizen participation is vital to a democratic society in which people make decisions about issues affecting their lives and welfare. If these decisions are to reflect the general good of the community, people must participate as individuals or as members of organizations and institutions. County Leadership Programs strengthen communities and counties by developing the most available, yet under utilized, resource in the community—the human resources of all ages, socioeconomic classes, and ethnicities that make up the citizenry.

The objective of this workshop is to prepare Extension county faculty to develop a program that increases the number of local leaders who can:

a)identify and resolve issues of local and regional interest,
b)participate effectively in local organizations, and
c)be a spokesperson for the local Extension program.

This workshop is designed to assist county faculty in all aspects of the County Leadership Program. Twelve topical sections are covered which reflect the major steps of planning, conducting and evaluating the County Leadership Program. In each section, a series of work sheets is included so that a user can “walk through” each step of the process. A narrative of each step is not included because it is intended that the county faculty will tailor the specifics to fit his/her own county situation. Further, each step should be modified with new materials and information relevant to the county, program or situation. The following are the topical sections covered:

1.Program Development
2.Role of Extension County Faculty
3.Planning Guide
4.Advisory Committee
5.Program Budget
6.Class Organization
7.Publicity and Media Package
8.Meeting Preparation
9.Resource Directory
10.Data Collection and Evaluation
11.Alumni Activities

It is important to keep in mind that the County Leadership Program follows many of the basic steps in program development generic to all Extension programs. With this approach in mind, the task becomes one of using a familiar model—program development—on a new program, with a new target group, and a new set of outcomes and accomplishments that will permeate all other Extension programs in which the leadership class members participate. Major differences between the leadership model and traditional program development are: (a) the inclusion of an opening ceremony and a graduation ceremony, and (b) the emphasis on an alumni group of program graduates. Like other Extension programs, the County Leadership Program focuses on applying increased personal skills and knowledge gain to benefit the community in a variety of ways.


The leadership curriculum for the class sessions is not included in this set of materials. these are available from members of the FL 513 design team. As county faculty teach the leadership classes, it is appropriate to develop a set of local materials. Local speakers may also prefer to have their own materials for class presentations.

With the continuing interest in program outcomes and accountability, it is essential to plan an evaluation component. A form that is used consistently with FL 513 county programs is included in Section 10, Evaluation. County faculty are encouraged to use this form to report on an annual basis. In this way, the leadership work that takes place throughout the year can accrue to the program and involved faculty.

Bolton, E.B. (1994 rev.). FL513 program accomplishments and impacts: Leadership programs and utilization of volunteers. Gainesville, FL: Cooperative Extension Service: University of Florida.



This document is FCS9204, one of a series of the Department of Family, Youth and Community Sciences, Florida Cooperative Extension Service, Institute of Food and Agricultural Sciences, University of Florida. Original publication date March 2005. Reviewed May 2010 and March 2013. Visit the EDIS website at


Elizabeth B. Bolton, PhD, professor, Department of Family, Youth and Community Sciences, University of Florida, Gainesville, FL 32611.

The Institute of Food and Agricultural Sciences (IFAS) is an Equal Opportunity Institution authorized to provide research, educational information and other services only to individuals and institutions that function with non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, marital status, national origin, political opinions or affiliations. For more information on obtaining other UF/IFAS Extension publications, contact your county's UF/IFAS Extension office.

U.S. Department of Agriculture, UF/IFAS Extension Service, University of Florida, IFAS, Florida A & M University Cooperative Extension Program, and Boards of County Commissioners Cooperating. Nick T. Place, dean for UF/IFAS Extension.