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Publication #PE063

Effective Meetings1

Lisa A. Guion and Elizabeth B. Bolton2

This publication is available only in PDF format. The following is a description of this publication:

Effective Meetings

The lesson teaches Extension educators how to make their meeting more efficient, results-focused, and productive.

Background: Organized meetings are important for the success of advisory committees as well as any other group. Whether monthly or quarterly, meetings provide groups the opportunity to meet face-to-face to develop group identity and cohesion; define a shared vision and purpose; and develop special projects, tasks and activities. While most of the actual work performed by the group occurs between meetings, meetings serve as catalysts for measuring progress towards tasks, sharing ideas, group decision making, and group recognition. If properly planned, meetings can be effective. Click here to view and/or print this publication.



This documentis PE063, one of a series of the Department of Family, Youth and Community Sciences, Florida Cooperative Extension Service, IFAS, University of Florida. First published August 2003. Revised October 2006; recertified by Dr. Elizabeth Bolton February 2011. The authors wish to thank the following for their contributions in the development of this publication: Julie Sexton, PhD, assistant professor, Mississippi State University Extension Service; Judy Graff, PhD, leader, Program Development Advisory System, N. Carolina State University Extension; and Barbara A. Board, district director, Northeast District, Virginia Cooperative Extension, Virginia Tech University. Please visit the EDIS website at


Lisa A. Guion, EdD, former assistant professor; Elizabeth B. Bolton, PhD, professor, Community Development; Department of Family, Youth and Community Sciences; Cooperative Extension Service; IFAS; University of Florida; Gainesville 32611.

The Institute of Food and Agricultural Sciences (IFAS) is an Equal Opportunity Institution authorized to provide research, educational information and other services only to individuals and institutions that function with non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, marital status, national origin, political opinions or affiliations. For more information on obtaining other UF/IFAS Extension publications, contact your county's UF/IFAS Extension office.

U.S. Department of Agriculture, UF/IFAS Extension Service, University of Florida, IFAS, Florida A & M University Cooperative Extension Program, and Boards of County Commissioners Cooperating. Nick T. Place, dean for UF/IFAS Extension.