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Sample Submission Guide for Plant Diagnostic Clinics of the Florida Plant Diagnostic Network

N. Peres, P. F. Harmon, and C. L. Harmon

Florida Extension Plant Diagnostic Clinics

The primary role of the Florida Extension Plant Diagnostic Clinics (FEPDC) is to determine whether symptoms in submitted plant samples involve an infectious causal agent (e.g., fungus, bacterium, or virus) or other cultural or environmental factor that causes similar symptoms. The goal of the FEPDC system is to educate clientele by providing plant disease and disorder diagnoses and recommendations for preventative and therapeutic measures. The FEPDC is a fee-based service provided to any Florida resident by the UF/IFAS Plant Pathology Department, in conjunction with UF/IFAS Extension. The FEPDC is open from 9:00 AM to 5:00 PM Monday through Friday (except for University holidays). The FEPDC consists of five diagnostic services within four UF/IFAS laboratories.


Florida Extension Plant Diagnostic Center (FPDN and SPDN hub laboratory),
Rapid Turfgrass Diagnostic Service (RTDS),
PO Box 110830, UF, Bldg. 1291, 2570 Hull Rd.,
University of Florida, Gainesville, FL 32611-0830.
Note: For overnight mail or package delivery service (UPS, FedEx, etc.), be sure to include the physical street address: "UF, Bldg. 1291, 2570 Hull Rd."
Phone: (352) 392-1795


Florida Extension Plant Diagnostic Clinic-Quincy
UF/IFAS North Florida REC, 155 Research Road, Quincy, FL 32351
Phone: (850) 875-7140
Fax (352) 846-6617


GCREC Plant Diagnostic Clinic
UF/IFAS Gulf Coast REC, 14625 CR 672, Wimauma, FL 33598
Phone: (813) 633-4131
Fax (813) 634-0001


Florida Extension Plant Diagnostic Clinic-Homestead
UF/IFAS Tropical REC, 18905 SW 280th St., Homestead, FL 33031-3314
Phone: (786) 217-9274
Fax (305) 246-7003

Plant Sample Submission and Diagnoses

Plant disease diagnosis depends in large part upon the quality of the sample received and the information provided by the submitter. For complete, accurate, and timely service, please note the following FEPDC policies:

  1. The PDC in Gainesville holds a permit to receive "unknown" plant samples from around the world for diagnostic purposes, in support of their role as the hub for the Southern Plant Diagnostic Network. Prenotification by email (PDC@IFAS.UFL.EDU) is required to make use of this aspect of the general and rapid turf diagnostic services.
  2. Plant samples must be of adequate quality and quantity (see below) and be accompanied by a completed Sample Submission Form or equivalent information. All potential users should first contact their local UF/IFAS Extension office ( and consult with a county agent before submitting a plant sample to the FEPDC. Diagnostic forms are available at all UF/IFAS Extension offices, directly from FEPDC locations, or online at the clinics' websites.

Direct links to PDF forms:

Gainesville general sample form:

Gainesville RTDS:

Gainesville Palm form:


Wimauma general sample form:

Wimauma strawberry sample form:


3. Plant diagnostic determination through the FEPDC has been a fee-based service since December 1993. Some specialized tests and services to confirm certain diagnoses are more expensive and will require a fee beyond the base fee; FEPDC staff will consult with you if this is necessary. If the specific pathogen cannot be identified with in-house diagnostic tools, it may be sent to a private or state lab for further testing at the client's request. The cost to the client will be the single base fee plus the fees charged by the private or state lab.

4. Samples can be submitted to the FEPDC via mail or delivered to the FEPDC in-person M–F 8–5.

5. As each sample is received at a FEPDC location, it is given a number and recorded. Samples are routinely processed on a first-come, first-served basis. Depending upon the nature of the problem, some diagnostic techniques take longer than others. FEPDC staff will notify clients about diagnostic processes that will require more than seven days for completion.

6. Plant disease determinations and associated management options are sent to the clientele via email.

Appropriate Sample Quality and Quantity

Many of the pathogens that cause plant diseases have the ability to exist both as disease-causing microbes and as saprophytes on plants or in soil. The presence of a particular organism does not always implicate disease. Sample quality will often determine whether clinic staff can interpret the presence of a pathogen in a sample as being disease-related. The local county agent should be cognizant of the other variables that may cause plant dysfunctions that mimic or interact with plant disease. They are often in the best position to make a diagnosis.

Figure 1. Proper sample packaging involves separating roots and soil from the rest of the plant before the plant is carefully wrapped and boxed.
Figure 1.  Proper sample packaging involves separating roots and soil from the rest of the plant before the plant is carefully wrapped and boxed.
Credit: M. Brown

Samples that exhibit early symptom development and have plant parts that are still partially alive (green) offer the best quality samples for accurate disease diagnosis. Samples that are totally necrotic, dry, and long-dead are not adequate for an accurate diagnosis. Dead tissue is essentially a food source for many saprophytic microbes, hence determination of the primary pathogen is often impossible from dead tissue. The best samples arriving at the FEPDC represent early stages of disease development (i.e., before the plant part is totally necrotic or turns into mush). Samples should be packaged and shipped carefully so plant symptoms remain relatively unchanged when they arrive at the FEPDC. Intact roots with soil should be bagged with a tie at the main stem. Dry foliage can be wrapped in newspaper before the entire plant is packaged in a loosely tied bag. Samples should be accompanied by a completed data form, which is separated from the tissue and soil.

Many times the accuracy of a plant diagnosis depends on the variety of techniques used on any one sample and the frequency with which a particular pathogen is identified by these techniques through replicated processing. For example, a leaf spot on geranium will be processed with the following techniques:

  1. Visual examination to decide on parasitic vs. nonparasitic involvement.
  2. Low- and high-power microscopic examination to look for pathogen signs, such as bacterial flow or fungal spores. This will require a minimum of 3–4 spots on 3–4 leaves.
  3. Placement of several leaves in a high-humidity chamber to stimulate reproduction of a suspected pathogen. This will use 3 to 8 leaves depending on leaf size and lesion frequency.
  4. Culturing of leaf spots on two or more general or selective growth media for pathogen identification. At least 10–12 leaf spots from 3–6 leaves will be used to replicate these culturing tests.
  5. Streaking of macerated tissue onto two or more general bacteriological media. At least three leaves and three leaf spots will be used for this procedure.

These techniques require adequate amounts of tissue. This sample would require at least a dozen leaves with multiple leaf spots present. If a two-leaf sample were received, two or more of the above techniques could not be performed because there would not be enough tissue. As technique selections decrease, so does accuracy! If the disease problem is important enough to be submitted, it should be accompanied with enough tissue for clinic staff to process it adequately. Remember, the accuracy of the FEPDC diagnosis is directly related to obtaining an adequate quantity and quality of sample.

General Sample Submission Guidelines

  1. Take samples before applying pesticides, otherwise the ability to recover pathogens may be limited.
  2. Submit generous amounts of plant material representing a range of symptoms. (See below for specific scenarios.)
  3. Do not add water or pack a sample that is wet.
  4. Keep samples refrigerated after collection until they are submitted. After collecting good samples, do not allow them to bake in the sun or on the back seat of a car prior to submission because doing so will ruin them.
  5. Do not mix different samples in the same submission bag. Moisture from root samples will contribute to the decay of foliage samples if they are mixed together.
  6. Plant disease identification procedures do not utilize soil. Excess soil can be hand shaken from root systems but leave enough soil to keep roots at field moisture levels.
  7. Please mark sample packages with "Warning" if sample has thorns or spines.
  8. All samples must be accompanied with a completed Plant Clinic Diagnostic Form. These are available at all UF/IFAS Extension offices or online. Give complete information on the form and keep it separate from the sample. Complete a separate form for each sample and plant problem. You are encouraged to include any pertinent information in the remarks area of the form. The more information available, the more likely a problem can be associated with possible causes.
  9. Remember to note recent pesticide history on the Plant Diagnostic Form accompanying the sample.
  10. Mail samples early in the week to avoid the weekend layover in the carrier facility.
  11. For emergency samples, use overnight courier services or US overnight mail.
  12. See guidelines 

Note: FEPDC staff reserve the right to immediately discard any sample not meeting the above submission criteria. Submitters will be notified when such action is taken. Please obtain the appropriate sample before submission. This will save both time and expense.

Specific Collection and Submission Guidelines

Suspected High-Risk Plant Pathogens

  1. Determine that the sample in question is possibly a high-impact disease by consulting available UF/IFAS Extension literature and notices.
  2. Notify appropriate county or laboratory personnel that the sample will be coming to them and request collection, packaging, and mailing instructions specific to that disease, as needed. General guidelines for sample collection and packaging appear below.
  3. Wrap the sample in dry paper towels and place in a zip-top bag.
  4. Disinfect the outside of the bag (an alcohol hand gel works well for this purpose) and place inside a second plastic bag, along with a completed Sample Submission form.
  5. Place the bagged sample inside a sturdy, crush-proof box and seal the edges with packing tape.
  6. Use a mailing or delivery service with appropriate delivery timing; quick delivery may be crucial for accurate and timely diagnoses and response.

Cankers and Galls

  1. Prune out swollen or galled tissue several inches below symptoms. Collect several galls for a minimum sample size. Avoid old, weathered, long-dead samples.


  1. Prune dieback tissue from the affected plant; include some living tissue.
  2. Wrap prunings in dry paper towels or newsprint and place in a box or mailer.
  3. Collect root samples in case the dieback is a secondary symptom of a root rot disease.
  4. Submit the roots (not soil) in strong, sealable plastic bags. Include these bags in the box with the prunings.

Fruit Diseases

Fruit samples are often high in water content. Therefore, they decay rapidly in the mail and are subject to considerable bruising.

  1. Accurately describe fruit symptoms on the Plant Diagnostic Form prior to submission because fruit tissue may change color and begin to decay in transit.
  2. Do not enclose fruit in plastic bags, plastic wrap, aluminum foil, or other moisture-holding coverings that encourage decay.
  3. Wrap fruit in dry paper towels and pack firmly in a non-crushable container to prevent bruising in transit.
  4. Place the Sample Submission Form in a plastic bag; avoid packing the form with the fruit.

Spots and Blights of Leaves and Flowers

Leaf diseases probably represent the largest category of plant diseases. There are many types, shapes, and colors of leaf spots and blights that occur on plant material in Florida

  1. Describe leaf disease symptoms because leaf tissue will change color and begin to decay in transit.
  2. Collect at least 12 leaves with diseased tissue for a minimal sample size. All tests are replicated in the clinic, thereby requiring 10–20 leaf spots per sample.
  3. Obtain a range of disease stages, from early infection through older infected areas. Press leaf tissue between cardboard, paper, or dry toweling so that the tissue does not become brittle and fracture in the mail. Avoid sealing succulent foliage in airtight plastic bags. Dry tissue can be rehydrated, but rotted tissue is useless for clinic processing.

Mushroom Identification

Many mushrooms submitted for identification are forwarded to Dr. Matthew Smith of the Plant Pathology Department for assistance. When these samples are identified, the results are sent back to the clinic and the answer forwarded to the submitter.

  1. Note the collecting date, collection location, and/or associated plant material.
  2. Do not add water or soil to mushrooms prior to mailing.
  3. Do not seal samples in a moisture-proof bag; pack them dry.
  4. Do not seal the Plant Diagnosis Form in with the samples; place the form in a plastic bag.

Systemic Symptoms

Plants exhibiting such systemic symptoms as general yellowing, browning, wilting, stunting, etc., may reflect complex disease problems, and can be in conjunction with cultural disorders such as drought, flooding, nutrient levels, etc. In these cases, the symptomatic tissue may not be the primary site of colonization by a plant pathogen. Symptoms such as wilting, chlorosis, leaf drop, dieback, and decline often are the result of root damage or root disease. For accurate diagnosis of these problems, the entire plant is needed for processing through the clinic. Send whole plants showing a range of symptoms with roots and adjacent soil intact.

  1. Dig the plant from the growing site if plant size allows.
  2. Shake off the excess soil, seal the root ball in a plastic bag, and tie the bag around the stem at soil level. Detach the plant top from the roots if this facilitates packing the sample.
  3. Do not wet the tops or add moisture to the root ball prior to submission.
  4. Appropriate subsamples of foliage, branches, stems, and roots must be collected to define the cause of systemic symptoms of plants too large to be removed from the growing site.
  5. Always collect a minimum of a sandwich-sized plastic bag of feeder roots from the plant side exhibiting decline or dieback symptoms.
  6. Collect as much information concerning the sample as possible and submit the completed form to the clinic.

Turf Samples

Amenity or high-value turf samples should be sent to the Rapid Turfgrass Diagnostic Service at the Gainesville lab. The sample fee for this rapid-response service is currently $75.00. 

Additional information pertaining to this service is available on

Virus Verification

Commercial producers of plants in Florida have some control measures for viral diseases; hence, the identity of the virus can be important. Conversely, for most urban dwellers, the identification of a particular virus is an academic pursuit since control measures are few and poorly effective. If an individual desires the identification of a specific virus problem, special care must be given to sample collection and submission. Please observe the following rules for suspected virus samples:

  1. Collect fresh, symptomatic, and unwilted tissue for submission. Wilted or necrotic samples cannot be used for virus identification.
  2. Collect apparently healthy plant tissue as a control sample at the same time.
  3. If whole plants cannot be sent, wrap the cut ends in wet paper towel and seal the sample in a plastic bag.
  4. Note the insects on the samples, if present, as many viruses are spread by insect vectors.
  5. Additional tests for specific virus identification will result in additional costs beyond the basic sample fee. The diagnostician will contact the submitter for further consultation if it is determined that additional testing is necessary.
  6. Submit the samples by one of the following options:
  • Overnight US mail
  • Overnight special courier
  • Deliver in person to the nearest FEPDC facility


FEPDC staff will carry out laboratory tests to attempt to demonstrate an association of plant symptoms and signs with a pathogen-caused disease. However, due to the nature of plant diseases and the many environmental factors that affect plant health, it may not be possible to positively correlate a plant problem with one particular pathogen. Recipients of diagnostic results should be aware of other variables that might be associated with the plant dysfunction observed.

Whenever possible, the response you receive about a sample will include disease management information. Often, disease management can be lengthy and complex, and may involve cultural management as well as chemical controls. These cultural recommendations are important and may make the management strategies more effective, even if the client chooses to apply a chemical treatment. Some cultural recommendations will be applicable to the next season's crop. Many Plant Pathology Plant Protection Pointers, Fact Sheets, and Plant Disease Control Guides contain other necessary disease management information, and these may be referenced in the diagnostic report. These guides are available at

Services Provided Upon Special Request

The following procedures may be recommended after discussion with FEPDC staff. These procedures are both time-consuming and more costly than the base fee charge for the sample.

  1. Laboratory verification of the palm phytoplasmas responsible for lethal yellowing and Texas Phoenix palm decline by PCR methods. Here is additional information on how to properly sample for phytoplasmas affecting palms:
  2. Accurate diagnosis of the subspecies of the fungus responsible for Fusarium wilt of Phoenix palms (Fusarium oxysporum f. sp. canariensis) by PCR methods.
  3. Accurate diagnosis of the subspecies of the fungus responsible for Fusarium decline of queen palms and Mexican fan palms by DNA sequencing.
  4. Identification of bacterial species when necessary by PCR and sequencing.

The following services are time-consuming and are available only upon specific request and after consultation with FEPDC staff (please call before sending samples):

  1. Pathogen determinations from water sources.
  2. Pathogen determinations from soil or growing media by baiting or culturing methods.

Service Provided Upon Special Request (call to verify availability)

  1. PCR-based diagnostic services: At client request, available for some pathogens such as bacterial scorch (Xylella), citrus greening, Phytophthora ramorum, some blueberry viruses, Pierce's disease, and many others. Please call to discuss availability and rates.

Services Not Provided by the FEPDC

The FEPDC does not provide the following services to clientele (we can recommend UF or state labs that can provide these services):

  1. Pesticide residue determinations in or on plants and soil.
  2. Soil nutrient levels, soluble salts, soil pH, or plant tissue analysis for macro or minor elements.
  3. Speciation of all pathogens isolated from plant disease samples.
  4. Microbe identification from non-plant samples.
  5. Toxic plant identifications and mycotoxin analysis.

Publication #RFSR007

Release Date:October 7, 2021

Related Experts

Harmon, Carrie Lapaire


University of Florida

Harmon, Philip F.


University of Florida

Peres, Natalia A.


University of Florida

Related Units

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About this Publication

This document is RFSR007, one of a series of the Plant Pathology Department, UF/IFAS Extension. Original publication date December 1993. Revised May 2008, December 2013, February 2017, October 2018, and October 2021. Visit the EDIS website at for the currently supported version of this publication.

About the Authors

N. Peres, associate professor, UF/IFAS North Florida Research and Education Center; P. F. Harmon, professor, Plant Pathology Department; and C. L. Harmon, director, UF/IFAS Plant Diagnostic Center, Plant Pathology Department; UF/IFAS Extension, Gainesville, FL 32611.


  • Carrie Harmon